Todoist Gmail
Due to recent changes in Google's security policies for third-party apps, we've suspended support for our Gmail connector until further notice. In the meantime, you can still integrate Gmail with Pleexy by using Outlook.com as proxy. Kindly refer to our guide on how to add your Gmail account to Outlook here.
Pleexy creates tasks in your Todoist from starred emails in your Gmail account. Pleexy can synchronize due dates and automatically remove stars from your emails when you complete tasks in your Todoist.
After you connect Gmail as a source service, use Pleexy’s customization options to integrate Gmail and Todoist exactly the way you want. First, navigate to the page where you can change settings:
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From the Pleexy dashboard, inside the Gmail card, click Details.
Click Edit settings.
On this page, you can customize the connection's name. You can also adjust the settings for Source, Destination, Tasks, and Actions. Let’s walk through your options for each.
Source settings
Source means the Gmail labels where Pleexy will pick the tasks to add to your Todoist. Pleexy only takes emails marked with stars from your Gmail account. Type the names of the Gmail labels you want Pleexy to check for starred emails.
Next, set a date range to tell Pleexy to ignore emails that you consider out-of-date. For example, if you enter ‘60,’ Pleexy will ignore emails marked with the star label that haven’t been updated in the last 60 days.
Pleexy combines your settings for these two filters. For example, if you type Inbox and enter 30 days, Pleexy will search for starred emails that meet both requirements:
Labeled Inbox
+ Updated less than 30 days ago
Destination settings
Destination means where Pleexy will create tasks in your Todoist. Click the drop-down menu to select the Todoist project to use.
Note: If you want Pleexy to create tasks in a new Todoist project, log in to your Todoist and create the new project there. Back in your Pleexy settings, in the project drop-down menu, click Refresh to update the list of projects.
Task settings
In the Task settings, you can specify how Pleexy will name and group tasks in your Todoist.
Under Task title template, use macros to customize how Pleexy names your tasks. For Gmail integrations, three elements are available for task names: {subject}, {sender}, and {dateReceived}.
As you change your task title template, Pleexy shows how your changes will look in a live example under the template field. You can combine the macro elements however you want, as long as you get the formatting correct. Here are some ideas:
{subject} from {sender}, received on {dateReceived}
Reply to email from {sender} about {subject}
Received on {dateReceived}: {subject} from {sender}
Note: If you manually edit a task title in Todoist, Pleexy won’t update or change your edited title.
You can toggle-on the Set task’s priority option. With this option, Pleexy synchronizes each task’s priority in Todoist according to the corresponding email’s priority in Gmail.
And you can toggle-on Add email’s Body to the task in Todoist if you want Pleexy to add the body of your Gmail emails to task comments in Todoist.
Action settings
Action settings let you control what happens in Gmail and Todoist when you delete and complete tasks—on both sides of the integration!
First, tell Pleexy what should happen in Todoist when you delete an email in Gmail. Click the drop-down to select one option:
Delete corresponding task: Pleexy should delete the corresponding task in Todoist
Do not touch task: Pleexy should leave the corresponding task in Todoist
Second, specify what should happen in Todoist when you remove the star label from an email in Gmail. Click the drop-down menu to select one option:
Complete corresponding task: Pleexy should mark the corresponding task as complete in Todoist
Do not touch task: Pleexy should not mark the corresponding task as complete in Todoist
Third, tell Pleexy what should happen in Gmail when you complete a task in Todoist. Click the drop-down menu to select one option:
Do not touch email: Pleexy should not remove the star label from the corresponding email in Gmail
Remove star label: Pleexy should remove the star label from the corresponding email in Gmail
Don’t forget to scroll down and click Save changes when you’re finished customizing!
Gmail can be configured to be a pretty powerful system in it’s own right, however when you connect it to tools like Todoist it becomes really powerful and takes the burden of organization out of Gmail – which should be a communication hub.
What to do?
This is where IFTTT comes in. IFTTT (If This Then That) is a free service that lets you connect many online services for some killer automation.
In this video, I show you how to connect IFTTT to Todoist and Gmail so that starred emails go straight to your Todoist inbox.
This is a really handy recipe that lets you quickly tag emails that need action but that you don’t, or can’t, deal with right now.
I use this daily when going through my emails. I’ll have an email that will take longer than a minute or two to deal with but still needs to be handled.
Todoist Gmail Safari
Todoist Gmail Plugin
So what do I do? I star it so that it shows up in my Todoist inbox. From there I can either work on it later when I have time or I can schedule a date or time to deal with it.
This helps save me from spending too much time in my Gmail inbox and gives me a better ability to schedule email related tasks.
If you’d like to use this recipe yourself, just click on it below – you can copy it and use it yourself as it is, or tweak it with tags, specific projects, and more.